Adventure Trip Policies
Registration and Required Forms
Payment and the Participant Information Form should be received by the registration deadline for all trips. Please note that if you are participating in multiple adventure trips, the Participant Information Form only needs to be completed once per academic year.
Medical Insurance
All participants must be covered by medical insurance. Current UT students without medical insurance have the option to purchase insurance through UT for $5 per day.
Refunds and Cancellations
Cancellation dates vary for each trip. This is the date after which no refunds will be given. An administrative fee will be charged for all cancellations. Recreational Sports reserves the right to cancel the trip due to insufficient registrations, inclement weather, or other unforeseeable circumstances. The participant will receive a full refund if such a cancellation is necessary.
Pre-Trip Meetings
Pre-trip meetings are mandatory for all overnight trips. Participants who do not attend the pre-trip meeting for the adventure trip they are registered for will forfeit their spot on the trip and will not be eligible for a refund.
Physical Fitness
All trips require varying degrees of physical fitness. Please take the trip rating seriously and contact us with any questions. If you are unsure of your physical condition, you should consult with a physician before the trip.
If you are unable to participate fully in a trip due to inadequate fitness, your trip fee will not be refunded.
Dietary Preferences
If you have any special dietary needs or food allergies, you will be able to detail this in your Participant Information Form.
Weather
In the event of inclement weather, do not assume the trip is or will be canceled. The Outdoor Recreation program will decide based on the weather report obtained for the area where the activity is planned, regardless of current conditions in Austin. You will be contacted if the trip is canceled or the departure time has changed. Please show up and assume the trip will take place as scheduled if you haven’t heard otherwise from our staff before the trip departure.
Group Expectations and Leave No Trace
The Outdoor Recreation program staff strives to provide you with an enjoyable trip. You will assume the responsibility for many decisions affecting yourself during the activity. However, the trip guides have final authority and will not tolerate those whose conduct is detrimental to themselves, the group, or the activity site. The nature of a group expedition requires the full cooperation of every participant with the trip leaders and other group members. Humor, flexibility, involvement, and an open mind to new experiences will create a rewarding experience for all.
On an outdoor expedition such as these adventure trips, we will be particularly conscientious about inflicting a minimum impact on the environment. Our goal will always be to leave an area cleaner than we found. All participants are expected to adhere to a strict Leave No Trace ethic.
Alcohol and Drugs
No alcohol or drugs are allowed on any Outdoor Recreation program adventure trip.