Adventure Trip Policies

Registration

Trip participants that are not UT students must be at least 18 years old to participate. Currently enrolled UT students and RecSports members pay a reduced rate, while non-UT students and non-members pay the regular rate. Payment and paperwork must be received by the registration deadline for all trips. Click here to register for a trip. 

Required Forms

All participants will be required to complete a Participant Information Form after registering for the trip. 

Medical Insurance

All participants must be covered by medical insurance.  Current UT students without medical insurance have the option to purchase insurance through UT for $5 per day. Click here to purchase insurance. You will not be permitted to participate if we have not received payment for this insurance or a copy of your insurance card prior to the trip departure.

Refunds and Cancellations

Cancellation dates vary for each trip. This is the date after which no refunds will be given. An administrative fee will be charged for all cancellations. Recreational Sports reserves the right to cancel the trip due to insufficient registrations, inclement weather or other unforeseeable circumstances. If such a cancellation is necessary, the participant will receive a full refund.

Pre-Trip Meetings

Pre-trip meetings are mandatory for all participants and are held in the Outdoor Rental Center (GRE 2.104). Participants who do not attend the pre-trip meeting for the adventure trip they are registered for will forfeit their spot on the trip and will not be eligible for a refund.

Physical Fitness

All trips require varying degrees of physical fitness. Please take the trip rating seriously and contact us with any questions. If you are unsure of your physical condition, you should consult with a physician before the trip.

If you are unable to participate fully in a trip due to inadequate fitness, your trip fee will not be refunded. 

Dietary Preferences

If you have any special dietary needs or food allergies, you will be able to detail this in your Participant Information Form.

Weather

In the event of inclement weather, do not assume the trip is or will be canceled. The Outdoor Recreation Program will make that decision based on the weather report obtained for the area where the activity is planned, regardless of current conditions in Austin. You will be contacted if the trip is canceled or if the departure time has changed. Please show up and assume the trip will take place if you haven’t heard otherwise from our staff prior to the trip departure.

Group Expeditions and Leave No Trace

The nature of a group expedition requires the full cooperation of every participant with the trip leaders and other members of the group. Humor, flexibility, involvement, and an open mind to new experiences will create a rewarding experience for all.

On an outdoor expedition such as these adventure trips, we will be particularly conscientious about inflicting a minimum impact on the environment. Our goal will be to always leave an area cleaner than we found it. All participants are expected to adhere to a strict Leave No Trace ethic.

The Fine Print

The University of Texas at Austin and Recreational Sports cannot be held responsible for any injury, property loss or damaged equipment while participating in an Outdoor Recreation Program activity.

The Outdoor Recreation program staff makes every effort to provide you with an enjoyable trip. You will assume the responsibility for many decisions affecting yourself during the activity; however, the guides have final authority and will not hesitate to dismiss those whose conduct is detrimental to themselves, the group or the activity site.

Participants should be aware that outdoor activities can be physically demanding with inherent elements of risk and danger beyond our control. These risks include, but are not limited to, the potential for accidents or illness while traveling to and from the activity sites, or while participating in activities in rugged mountain, wilderness, and/or river terrain. While we do not assume liability for personal injury or death, every effort is made to minimize these risks.

No alcohol or drugs are allowed on any Outdoor Recreation Program trip.